QUINYX
Company Trip 2025
Thank you!
Thank you so much for a few great days in Benidorm.
We hope you really Ignite so we don't have to wait three years until next time...
This website is your 'go to' space for information
regarding the Company Trip.
Information will be continuously updated until the
trip and during the Company Trip weekend.
At the hotel:
The Quinyx wristbands allow you to order coffee, soft drinks and water from the bars.
It also get you a discount at the spa. Your entrance fee is 20€.
Make sure you pay any extra costs that you have charged your room before checkout.
September 19th
13:30
Lunch at the hotel
Mosaico Restaruant.
For all guests arriving before 13:30
15:00
Check in at the hotel reception
Check in and explore the hotel.
19:00
Welcome drink & dinner
Welcome dinner at Cupola restaurant at the hotel.
September 20th
07:00
Breakfast
Mosaico Restaurant
08:20
Future direction
Our exciting journey ahead
10:00
Team Workshops
How each team contributes to our success
12:00
Lunch
Mosaic Restaurant
13:00
Team Workshops
How each team contributes to our success
15:30
Quinyx Olympics
Time for one of the most prestigious competitions of 2025. Quinyx Olympics.
19:00
Dinner
Dinner at Mosaico restaurant at the hotel.
September 21st
07:30
Breakfast
Mosaico Restaurant
09:30
Activity of your choice
Please have a look for the exact timings for your activity in the activities section further down on this page.
13:30
Lunch at the hotel
Everyone is having lunch at the hotel.
16:00
Bus to The Party
Get ready for a garden party with a lot of surprises. There will be a pool. And yes you can jump into the water. And yes there are changing rooms at the venue.
Dresscode: Dressed for success. Dinner will be served on a lawn so leave your heels at home.
September 22nd
06:30
Breakfast
Mosaico restaurant
15:00
Travel back home
More information will be shared closer to the event.
Laptop policy
Quinyx does not recommend you to bring your laptop to the Company Trip in Spain, only if you are required to work during this period of time and have approval from your manager.
If you need to bring your laptop, please follow the below guidance:
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The laptop must be kept under surveillance or locked.
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When you do not use your laptop it needs to be stored in the hotel room safe.
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If you need to bring your laptop, note that it is prohibited to keep your laptop in the check-in luggage. The laptop must be transported in your hand-luggage.
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Read up on the 'Quinyx IT Policy' on Confluence, section 'Protection outside the office'
Packing list
The weather is expected to be warm and sunny (around 27-29°C), so please pack accordingly.
DO NOT FORGET:
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Passport
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Visa (if applicable)
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SPF/Sunscreen – it's going to be sunny!
Recommended Items to Pack:
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Mobile phone charger
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Sleepwear/Pyjamas (for the sanity of your roommate!)
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Sportswear & Sneakers – for the Quinyx Olympics
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Swimwear – we’ll have access to a pool, even at the Sunday party
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Clothing for various occasions including:
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Sunday Party – “Dressed for Success”
(This will take place in a beautiful outdoor pool garden – dress to impress but stay weather-appropriate!)
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Casual & Comfortable Clothing
Activity-Specific Items:
If your chosen activity requires any specific items, you should have received an email from the Company Trip Team with details. Please review that and pack accordingly.
Activities - Sunday
You have all got your first choice of activity for Sunday.
Yoga
We meet outside the spa at 9.20AM. Mats will be provided by the hotel.
Pilates
We meet outside the spa at 10.20 AM.
Golf
We meet in the reception at 8.00AM and walk to the club house.
First tee time at Levante Golf Course is 9.27AM.
Paddle
We meet in the reception at 8.45AM
We play 9.00-11.00AM. Rackets and balls will be provided at the courts.
Visit Altea
Buses for Altea leaves from outside the hotel at 9:30AM and will be back at 12.30AM.
Cycling
We meet in the reception at 9.00AM. We will be back at the hotel around 12.00AM.
Enjoy the hotel
Spend the time before the Party by the pool with your colleagues.
Expense Policy - Company Trip 2025
Please find below the expense reimbursement policy for the upcoming Company Trip 2025.
Most meals and beverages, and transport in Spain will be arranged and already covered by Quinyx. However, some meals and transport during traveling days can be reimbursed. Please see more information below.
These expenses will be reimbursed based on the provided correct documents (receipts/invoices) which should be submitted as soon as possible via Expensify or Skovik, depending on the country where the employee is based, but no later than 3 months after the purchase date.
Transport
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You are responsible for getting from your home to the airport in your home country.
You may expense the cost of this journey. Please ensure you use the most economical and reasonable option available (e.g., public transport, shared ride services (taxi/own car), airport parking etc).
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If you have chosen to extend your trip beyond the official Company Trip dates, you will need to arrange and cover your own transport to and from the airport. This you will not be able to expense.
Meals
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All meals during the Company Trip (breakfast, lunch, and dinner) are covered and have been arranged for you, except some meals for the travel days. When traveling you can expense your meals that you will not have at your home or at the hotel in Spain.
Please see the Schedule for Friday 19th and Monday 22nd for more details regarding the organised meal times and location at the hotel. At check-in you will be provided with a wristband. With this wristband you can go to any of the hotels restaurants and bars to get water, soft drinks and coffee/tea only. Any alcohol will need to be covered by yourself. However, during dinners there will be wine, beer and sparkling wine provided.
After arrival at the hotel, any meals, snacks, drinks (inc. alcohol) etc. bought outside of the organised and provided meals will be at your own expense. This includes also when not at the hotel grounds, e.g,.during Sunday activities.
When at the hotel, you can put your non provided meals, snacks, drinks etc. onto your hotel room, however, you will need to pay for these yourself at check-out on Monday 22nd as these will not be reimbursable.
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On your travel days, meals may not be provided at the hotel in Spain depending on your arrival time and departure time, therefore meals at the airport or in transit can be expensed.
Expense Submission Instructions
When submitting expenses:
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Document: please ensure all expense claims are supported by original receipts or invoices to provide evidence that the payment has been made. In case the date of payment is not clear from the invoice, please also add a proof of payment to the expense report (it could be a bank statement, for example). Credit card items must be accompanied by an itemised receipt - the credit card transaction slip itself is not sufficient.
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Cost center: G&A
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Geography: the country you are based in
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Description of the expense: e.g., ‘Company Trip 2025: lunch at airport’
FAQ
General questions
Where are we going?
We are heading to sunny Costa Blanca in Spain. The closest airport is Alicante and we are staying at Hotel Melia Villaitana.
When is everyone expected to arrive and depart from Spain?
All employees will arrive on the 19th of September and depart on the 22nd of September. This includes everyone from all our offices. Latest arrival time on Friday the 19th will need to be 16:00.
Will we be covered by business travel insurance?
As always, traveling on business travel, you will be covered by business travel insurance for the Company Trip.
What should I pack for the trip?
We will provide a comprehensive packing list closer to the trip.
Will Tuesday 23rd September be a working day?
Yes, everyone will be expected to work on the 23rd of September. We will however, give everyone who attends the Company Trip one extra day of holiday / annual leave to be usedbetween 23rd of September and 31st of December 2025.
If I do not participate on the Company Trip, will I need to work 19th and 22nd of September?
The Company trip is not mandatory and if you will not attend the Company Trip, you are expected to continue work as normal.
Flights
When will I get my ticket?
All flight tickets have been booked.
Sweden: Group booking and you will get your flight ticket in September 5th
All other countries: If you have not received your ticket from Egencia, please email office.facilities@quinyx.com
Will the tickets cover checked in luggage?
All tickets will include one checked in luggage.
Transfers
Do I need to book my own transportation from home to the airport?
Yes, you will need to make your own way to the airport and expense the travel cost. The overall most economical means of transport should be used. However closer to the trip, when the travel list is confirmed we will share these with you and look at grouping people together. For Stockholm staff, Helena Saare Peterson , will notify you separately.
Do I need to book my own transportation from the airport to the hotel in Spain?
All transportation in Spain will be arranged centrally and you will get communication on what todo upon your arrival at the Alicante airport.
If I arrive in Spain earlier or stay later, will there be a transfer arranged for me?
No, if you have extended your trip outside of the Company Trip dates and the company booked flights, you will need to arrange your own transportation at your own cost. However, if you make yourself to Alicante airport on the 19th we can add you to one of the transfers. Same for the 22nd, if you want a transfer from the hotel to Alicante airport. Let us know by emailing office.facilities@quinyx.com with what time you will be at the airport ont he 19th and/or what time you will need to be at the airport on the 22nd. If you have flights then please add arrival/departure time and flight number. Let us know no later than 1st of September.
How far is the transfer from Alicante airport to the hotel?
It is about a 45 minute drive.
Hotel
When will I get confirmation regarding my accommodation?
This will be shared by the end of August.